Improve Efficiencies and Lower Invoice Processing Costs with Back Office AP Automation.
4,000+ high-performing restaurant teams
in the US & Canada trust Back Office
Automate manual tasks and save up to 4 hours per week with our streamlined invoice processing and payment tool. Avoid errors and late payments, allowing you to focus on growing your business.
Eliminate manual data entry and paper-based workflows, enabling faster approvals and payments. Stay on top of your AP processes, reduce errors, and make better business decisions.
Digitized invoices ensure precise data extraction, while customizable approval workflows allow you to tailor processes to fit your business needs. Gain real-time visibility into invoice statuses and payment activities, empowering you to make informed decisions and drive efficiency across your organization.
By automating accounts payable, operators can focus on strategic tasks, improve cash flow management, and ensure timely payments to vendors.
Connect directly with your distributor, snap a photo or upload invoices and our software will handle the rest. Invoices are digitized line by line and stored in your electronic filing cabinet. The days of hunting down paper invoices is a thing of the past!
Customize approval rules and workflows to align with your business processes seamlessly. With Back Office, you can establish user roles and automate approval routes, ensuring efficient processing of invoices! Our software uses historical data to learn patterns in your ordering so when there’s a significant deviation in usage trends, our system alerts you, ensuring you stay informed about any changes in your inventory dynamics.
Enjoy the flexibility of paying vendors via ACH, paper checks, credit cards, or cash. Streamline your operations and enhance efficiency by choosing the payment method that best suits your needs and those of your vendors.
Back Office can either send invoices directly to your accounting software or provide an Excel download to easily upload to your accounting software, saving you hours on manual data entry!
Our members save, on average, 4 hours per week with our AP Automation tool.
Through automating their accounts payable, our members save an average of $20,000 per year.
Members report 20% less friction in reconciliation efforts through our automated AP processes.
“Back Office made me much more aware of what we’re paying for each product. Plus, I can see those numbers without having to manually enter data, which has cut down on a lot of errors. If we’re ever missing product, I can quickly pull up old invoices right on my phone and send them to the vendor instantly.”
David Barraza
Napa Deli
Tired of manual invoice processing and payment tracking? Our AP automation tool streamlines your accounts payable, reducing errors and saving you time. See how automating your AP can sharpen your financial operations. Book a demo today!
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Everything you need to know about our AP automation solution.
If an operator has vendors with set terms, they can be added to the Back Office system and we will automatically cut the checks based on terms. Handling restaurant AP based on terms ensures that your expenses are captured in the correct week and vendor payments are made timely, keeping vendor relationships positive and intact!
Through the use of Back Office's auto-generated invoices, operators can set up automated invoice scheduling for any vendors who are paid the same way on the same day. Using this feature ensures that all ACH or automated payments are captured and correctly allocated for both financial reporting and cash management reconciliation.
The best restaurant cash management systems not only help you manage current accounting requirements, but they also aid in down-the-road preparation. One of the many benefits of the Back office platform is that all submitted financial data interacts within all of the cost control and reporting tools. Operators have the ability to review current metrics and results and set future goals in real-time using both data from the financials and integrated POS reporting.
Yes! Back Office's interactive widget reporting allows you to view fluctuations in spending as well as identify spending trends. This helps to pinpoint areas of opportunity and allows you powerful negotiation tactics with purchase history across a period of time to negotiate vendor terms and pricing.
Reach out today and one of our local reps will contact you to discuss your goals.
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