Frictionless AP Automation.

Improve Efficiencies and Lower Invoice Processing Costs with Back Office AP Automation.

Accounts Payable reports and various images of people and food

4,000+ high-performing restaurant teams
in the US & Canada trust Back Office

Automate the entire invoice life cycle from invoice digitization to making vendor payments

Solution_AP Automation_Save Time and Money

Save Time and Money

Automate manual tasks and save up to 4 hours per week with our streamlined invoice processing and payment tool. Avoid errors and late payments, allowing you to focus on growing your business.

Solution_AP Automation_Increase Accuracy and Efficiency

Increase Accuracy and Efficiency

Eliminate manual data entry and paper-based workflows, enabling faster approvals and payments. Stay on top of your AP processes, reduce errors, and make better business decisions.

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Enhance Visibility and Control

Digitized invoices ensure precise data extraction, while customizable approval workflows allow you to tailor processes to fit your business needs. Gain real-time visibility into invoice statuses and payment activities, empowering you to make informed decisions and drive efficiency across your organization.

Streamline restaurant AP
with smart automation

By automating accounts payable, operators can focus on strategic tasks, improve cash flow management, and ensure timely payments to vendors.

Connect directly with your distributor, snap a photo or upload invoices and our software will handle the rest. Invoices are digitized line by line and stored in your electronic filing cabinet. The days of hunting down paper invoices is a thing of the past!

Customize approval rules and workflows to align with your business processes seamlessly. With Back Office, you can establish user roles and automate approval routes, ensuring efficient processing of invoices! Our software uses historical data to learn patterns in your ordering so when there’s a significant deviation in usage trends, our system alerts you, ensuring you stay informed about any changes in your inventory dynamics. 

Enjoy the flexibility of paying vendors via ACH, paper checks, credit cards, or cash. Streamline your operations and enhance efficiency by choosing the payment method that best suits your needs and those of your vendors.

Back Office can either send invoices directly to your accounting software or provide an Excel download to easily upload to your accounting software, saving you hours on manual data entry! 

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4hrs

Our members save, on average, 4 hours per week with our AP Automation tool.

$20k

Through automating their accounts payable, our members save an average of $20,000 per year.

20%

Members report 20% less friction in reconciliation efforts through our automated AP processes.

“Back Office made me much more aware of what we’re paying for each product. Plus, I can see those numbers without having to manually enter data, which has cut down on a lot of errors. If we’re ever missing product, I can quickly pull up old invoices right on my phone and send them to the vendor instantly.”

The Napa Deli Logo

David Barraza
Napa Deli

Protection
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Protect your assets

  • Avoid bank fines and penalties by understanding your true cash position. 
  • Digital invoice storage allows for documentation in case of a use tax audit. 
  • Protect vendor relationships with timely payments. 
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Profitablity
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Complete control and maximized efficiency

  • Reduce non-revenue producing activities while maximizing profits.
  • Receive comprehensive spend and trend analysis for vendors and item price fluctuations. 
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Simplification
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Save time, reduce costs, improve accuracy

  • Import invoices directly from vendors into our secure, web-based AP platform.
  • Consolidate, produce, and distribute accounts payable checks directly to vendors.
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Growth
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Use actionable insights from your own data

  • Grow your business with actionable insights from real-time data. 
  • Negotiate vendor pricing based on purchase volume and frequency. 
  • Our scalable solution adapts to various business models, supporting your growth while maintaining uniformity and accuracy across all locations.
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Book a demo

Tired of manual invoice processing and payment tracking? Our AP automation tool streamlines your accounts payable, reducing errors and saving you time. See how automating your AP can sharpen your financial operations. Book a demo today!

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Frequently Asked Questions

Everything you need to know about our AP automation solution.

If an operator has vendors with set terms, they can be added to the Back Office system and we will automatically cut the checks based on terms. Handling restaurant AP based on terms ensures that your expenses are captured in the correct week and vendor payments are made timely, keeping vendor relationships positive and intact!

Through the use of Back Office's auto-generated invoices, operators can set up automated invoice scheduling for any vendors who are paid the same way on the same day. Using this feature ensures that all ACH or automated payments are captured and correctly allocated for both financial reporting and cash management reconciliation.

The best restaurant cash management systems not only help you manage current accounting requirements, but they also aid in down-the-road preparation. One of the many benefits of the Back office platform is that all submitted financial data interacts within all of the cost control and reporting tools. Operators have the ability to review current metrics and results and set future goals in real-time using both data from the financials and integrated POS reporting.

Yes! Back Office's interactive widget reporting allows you to view fluctuations in spending as well as identify spending trends. This helps to pinpoint areas of opportunity and allows you powerful negotiation tactics with purchase history across a period of time to negotiate vendor terms and pricing.

Still have a question?

Reach out today and one of our local reps will contact you to discuss your goals.

Celebrate our site launch!

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3 Months Free Bookkeeping

Sign up for any accounting package before 2025 and enjoy this limited-time offer.