Frictionless AP Automation.

Improve efficiencies and lower invoice processing costs with our automated accounts payable solution.

Back Office – Accounting – AP Automation

Back Office AP Automation helps restaurant operators process invoices faster, reduce data entry, track payment status, and keep vendor information organized in one place. By cutting down on manual administrative work, your team can save time, improve accuracy, and maintain better visibility into day-to-day cash flow.

Automate the Entire Invoice Lifecycle

Back Office AP Automation helps bring structure and visibility to your accounts payable process with centralized invoice management, approval workflows, and payment tracking designed specifically for restaurant operations.

Save Time and Money

Automate manual tasks and save up to 4 hours per week with our streamlined invoice processing and payment tool. Avoid errors and late payments, allowing you to focus on growing your business.

Increase Accuracy and Efficiency

Eliminate manual data entry and paper-based workflows, enabling faster approvals and payments. Stay on top of your AP processes, reduce errors, and make better business decisions.

Enhance Visibility and Control

Digitized invoices ensure precise data extraction, while customizable approval workflows allow you to tailor processes to fit your business needs. Gain real-time visibility into invoice statuses and payment activities, empowering you to make informed decisions and drive efficiency across your organization.

Built For Restaurant AP

Invoice Digitization

Connect directly with your distributor, snap a photo or upload invoices and our software will handle the rest. Invoices are digitized line by line and stored in your electronic filing cabinet. The days of hunting down paper invoices is a thing of the past!

Streamlined Approval Workflows

Customize approval rules and workflows to align with your business processes seamlessly. With Back Office, you can establish user roles and automate approval routes, ensuring efficient processing of invoices! Our software uses historical data to learn patterns in your ordering so when there’s a significant deviation in usage trends, our system alerts you, ensuring you stay informed about any changes in your inventory dynamics.

Built Around Your Workflow

By automating accounts payable, operators can focus on strategic tasks, improve cash flow management, and ensure timely payments to vendors.

Flexible Payment Options

Enjoy the flexibility of paying vendors via ACH, paper checks, credit cards, or cash. Streamline your operations and enhance efficiency by choosing the payment method that best suits your needs and those of your vendors.

Seamless Accounting Integrations

Back Office can either send invoices directly to your accounting software or provide an Excel download to easily upload to your accounting software, saving you hours on manual data entry!

“Back Office made me much more aware of what we’re paying for each product. Plus, I can see those numbers without having to manually enter data, which has cut down on a lot of errors. If we’re ever missing product, I can quickly pull up old invoices right on my phone and send them to the vendor instantly.”

David Barraza
Napa Deli

Other accounting features you might be interested in

Financial Reporting

Manage success, stay on track, and monitor goals and milestones.

Cash Management

Monitor and maintain cash flow for maximum profitability.

Data Analytics

Leverage data to inform operational decisions for success.

Book a demo

Tired of manual invoice processing and payment tracking? Our AP automation tool streamlines your accounts payable, reducing errors and saving you time. See how automating your AP can sharpen your financial operations. Book a demo today!

Frequently Asked Questions

Everything you need to know about our AP automation solution.

Can I set notifications for my restaurant AP to make payments?

If an operator has vendors with set terms, they can be added to the Back Office system and we will automatically cut the checks based on terms. Handling restaurant AP based on terms ensures that your expenses are captured in the correct week and vendor payments are made timely, keeping vendor relationships positive and intact!

Most of my restaurant’s bills are paid via credit card. Can I also set up an automated clearing house (ACH) or cash payments, when required?

Through the use of Back Office's auto-generated invoices, operators can set up automated invoice scheduling for any vendors who are paid the same way on the same day. Using this feature ensures that all ACH or automated payments are captured and correctly allocated for both financial reporting and cash management reconciliation.

Can I sync my restaurant accounts payable with other Back Office reporting tools for planning and forecasting?

The best restaurant cash management systems not only help you manage current accounting requirements, but they also aid in down-the-road preparation. One of the many benefits of the Back office platform is that all submitted financial data interacts within all of the cost control and reporting tools. Operators have the ability to review current metrics and results and set future goals in real-time using both data from the financials and integrated POS reporting.

Am I able to view changes in vendor prices and other variables with Back Office’s accounts payable system for restaurants?

Yes! Back Office's interactive widget reporting allows you to view fluctuations in spending as well as identify spending trends. This helps to pinpoint areas of opportunity and allows you powerful negotiation tactics with purchase history across a period of time to negotiate vendor terms and pricing.